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Dramatic Arts Program Diploma Tuition Refund Policy

NOTE: This policy applies to the 6 month Full-Time Dramatic Arts program Diploma only. It does not apply to VADA’s certificate or part time courses.

NOTE: Vancouver Academy of Dramatic Arts shall heretofore be written as VADA for the purposes of this policy.

POLICY

VADAʼs tuition refund policy follows the Private Training Institutions Branch bylaws and policies. Private Training Act Policy Manual section 3.2.2: Refund policy for domestic and international  students:

Note: Domestic students include citizens of Canada, landed immigrants, or persons who have been determined under the Immigration Act to be a Convention Refugee.

A) Refunds before the program of study begins:

    1. If written notice of withdrawal is received by VADA within 7 days after the enrolment contract has been signed by the student, and before the commencement of the period of instruction specified in the contract, VADA will refund 100% of the total tuition and fees due under the enrolment contract.
    2. If written notice of withdrawal is received by VADA 30 days or more before the commencement of the period of instruction specified in the letter of acceptance or enrolment contract (whichever is of later date) VADA may retain up to 10% of tuition, to a maximum of $1000.00.
    3. Subject to subsection A) 1) above, if written notice of withdrawal is received by VADA less than 30 days before the commencement of the period of instruction specified in the letter of acceptance or the enrolment contract, and more than 7 days after the enrolment contract was signed by student and by the registrar of VADA, VADA may retain up to 20% of the total tuition only, up to a maximum of $1,300.00. 

B) Refunds after the program of study starts:

      1. If written notice of withdrawal is received by VADA from the student or a student is dismissed before 10% of the period of instruction specified in the enrolment contract has elapsed, VADA may retain 30% of the tuition under the enrolment contract.
      2. If written notice of withdrawal is received by VADA, or a student is dismissed after 10% and before 30% of the period of instruction specified in the contract has elapsed, VADA may retain up to 50% of tuition under the enrolment contract.
      3. If a student withdraws or is dismissed after 30% of the period of instruction specified in the contract has elapsed, no refund is required to be administered. 
      4. If a student who is enrolled does not attend the first 30% of the program VADA may retain up to 50% of the tuition under the enrolment contract.

Note: An international student is a person who is not a Canadian citizen or a landed immigrant or who has

been determined under the Immigration Ac and Refugee Protection Act to be a Convention Refugee.

C) Study Permits:

  1. i. If an international student’s Study Permit application has not been completed by the start date identified in VADA’s Letter of Acceptance and the student so notifies VADA, at the request of the student, VADA may issue a second Letter of Acceptance for a later start date. In such a circumstance, VADA may charge the student an additional administrative fee of up to $250.00 and retain the balance of the prepaid tuition fees pending the outcome of the Study Permit application.
  2. International students who are denied Study Permit authorization from Citizenship and Immigration Canada before 30% of instruction hours would have been provided, and if the student started the program on the date of the enrolment contract, or if the student started the program on the original date set forth on the first letter of acceptance VADA will refund 100% of the tuition other than application fees.
  3. International students must provide VADA with a written request for a refund along with a copy of the denial letter to receive an applicable refund following the set tuition refund policy set out in the Private Training Act Policy Manual section 3.2.2.
  4. Should an international student fail to advise VADA, or choose to withdraw for other reasons, the refund policy set out in section 3.2.2 will also apply.

D) Student enrolled in the program without having met the admission requirements for the program: 

  1. If the student did not misrepresent the student’s knowledge or skills when applying for admission and the registrar orders VADA to refund the tuition and fees VADA will refund the student 100% of the tuition and all application fee.

Refunds owing to students must be paid within thirty 30 days of VADA receiving a copy of the study permit denial letter, written notice of withdrawal along with all supporting documentation, or within thirty 30 days of issuing written notice of dismissal.

PROCEDURE

All refunds must be approved by the Director, and the following procedure must be followed:

  1. Written request for a refund must be submitted by the student, stating why they are requesting a refund.
  2. All correspondence with the student (ie. letters, e-mails, and written reports of telephone conversations) must accompany the refund request, along with the student’s file containing enrolment, receipts of payment, and any additional comments – and will be placed in the Director’s Inbox for review.
  3. The Director will review all relevant information and the appropriate percentage of the tuition will be refunded according to the Tuition Refund Policy.
  4. The registrar will calculate, in writing, the exact amount to be refunded, and the Director will authorize and process the refund.
  5. The refund will be issued within thirty (30) calendar days of the receipt of written request for a refund.
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