Dramatic Arts Program Diploma Tuition Refund Policy

NOTE: This policy applies to the 6 month Full-Time Dramatic Arts program Diploma only. It does not apply to any of VADA’s certificate or part-time courses.

NOTE: Vancouver Academy of Dramatic Arts shall heretofore be written as VADA for the purposes of this policy.

POLICY

VADA’s tuition refund policy follows the Private Training Institutions Branch bylaws. PTIB Bylaws Part G, Section 37.11 : Refund policy for domestic students:

Note: Domestic students include citizens of Canada, landed immigrants, or persons who have been determined under the Immigration Act to be a Convention Refugee.

  1. Refunds before the program of study begins:
      1. If written notice of withdrawal is received by the institution within 7 days after the contract is made, and before the commencement of the period of instruction specified in the contract, the institution may retain 5% of the total tuition and fees due under the contract to a maximum of $250.00
      2. If written notice of withdrawal is received by the institution 30 days or more before the commencement of the period of instruction specified in the contract and more than 7 days after the contract was made, the institution to a maximum of $1000.00
      3. Subject to subsection a) i) above, if written notice of withdrawal is received by the institution less than 30 days before the commencement of the period of instruction specified in the contract, and more than 7 days after the contract was made, the institution may retain 20% of the total tuition only, due under the contract to a maximum of $1300.00
  2. Refunds after the program of study starts:
    1. If written notice of withdrawal is received by the institution or student or a student is dismissed before 10% of the period of instruction specified in the contract has elapsed, the institution may retain 30% of the total fee due under the contract.
    2. If written notice of withdrawal is received by the institution, or a student is dismissed after 10% and before 30% of the period of instruction specified in the contract has elapsed, the institute may retain 50% of the tuition due under the contract.
    3. If a student withdraws or is dismissed after 30% of the period of instruction specified in the contract has elapsed, no refund is required.

PCTIA Bylaws Part G, Section 38.1: Refund Policy for international students:

Note: An international student is a person who is not a Canadian citizen or a landed immigrant or who has been determined under the Immigration Ac and Refugee Protection Act to be a Convention Refugee (Also see Work- Experience – International Students).

  1. Study Permits:
    1. i. If an international student’s Study Permit application has not been completed by the start date identified in the institution’s Letter of Acceptance and the student so notifies the institution, at the request of the student, the institution may issue a second Letter of Acceptance for a later start date. In such a circumstance, the institution may charge the student an additional $200 administrative fee and retain the balance of the prepaid tuition fees pending the outcome of the Study Permit application. Should a student policy for students will apply.
    2. An institution may retain the lesser of 10% of the total fees due under the contract or $400 for international students who are denied Study Permit authorization from Citizenship and Immigration Canada. Students denied a Study Permit must provide the institution with a written request for a refund along with a copy of the denial letter, prior to the program start date as set out in the institution’s most recently issued Letter of Acceptance. Should a student fail to advise the institution, or choose to withdraw for other reasons, the refund policy set out in Section 37.11 will apply.

Refunds owing to students must be paid within thirty 30 days of VADA receiving a copy of the Study Permit denial letter, written notice of withdrawal along with all supporting documentation, or within thirty 30 days of issuing written notice of dismissal.

PROCEDURE

All refunds must be approved by the Director, and the following procedure must be followed:

  1. Written request for a refund must be submitted by the student, stating why they are requesting a refund.
  2. All correspondence with the student (ie. letters, e-mails, and written reports of telephone conversations) must accompany the refund request, along with the student’s file containing enrollment, receipts of payment, and any additional comments – and will be placed in the Director’s Inbox for review.
  3. The Director will review all relevant information and the appropriate percentage of the tuition will be refunded according to the Tuition Refund Policy.
  4. The registrar will calculate, in writing, the exact amount to be refunded, and the Director will authorize and process the refund.
  5. The refund will be issued within thirty (30) calendar days of the receipt of written request for a refund.


~ This policy was first proclaimed on March 22, 2006 and revised on April 24, 2006
~ This policy was revised on September 27th, 2010, August 27th, 2013 and revised May 10th, 2017